Social Intranet – A must or just nice to have?

Team­work, mobil­i­ty, col­lab­o­ra­tion and acces­si­bil­i­ty are just as impor­tant in today’s work­ing world as the use of new tech­nolo­gies and approach­es. The lat­ter can be enhanced by util­is­ing an appro­pri­ate sys­tem such as a social intranet.

In the fol­low­ing post, we would like to show you some every­day work sce­nar­ios which are great­ly by the fea­tures in a social intranet:

Efficient and uncomplicated communication.

Expert knowl­edge is required, or infor­ma­tion must be con­firmed by a col­league who is cur­rent­ly in a dif­fer­ent loca­tion: Just write a short chat mes­sage. Usu­al­ly only a few lines are need­ed for work to be able to con­tin­ue. This increas­es effi­cien­cy, reduces the flood of emails and the col­league can respond eas­i­ly and quick­ly even on the go – all thanks to a mobile app.

How to.

An impor­tant meet­ing is about to begin. The pro­jec­tor in the meet­ing room is test­ed once more before the meet­ing starts. And again, there’s a prob­lem. The pre­sen­ta­tion is stored on a device that is not com­pat­i­ble with the pro­jec­tor. A solu­tion has to be found quick­ly, because time is tick­ing. in des­per­a­tion, the in-house tech­ni­cian is called, but he’s busy with anoth­er prob­lem. At the last minute, the pre­sen­ta­tion is able to be dis­played by using a sim­ple adapter.

After the meet­ing, the solu­tion is recre­at­ed and record­ed as a short smart­phone video and then made avail­able on the social intranet for all col­leagues to see. Unnec­es­sary stress can be avoid­ed in future with the cre­ation of a “How To” col­lec­tion.

Knowledge — an important asset for everyone

An employ­ee leaves the com­pa­ny and nat­u­ral­ly, he takes with him the knowl­edge he has accu­mu­lat­ed over decades- but not if every­thing is doc­u­ment­ed in one place. In Wikis each expert has the oppor­tu­ni­ty to doc­u­ment their col­lect­ed knowl­edge for every­one. Every­thing is clear­ly arranged and the com­plete his­to­ry of a project, with­out any gaps, is stored in the Project fold­er. New employ­ees or exter­nal part­ners can be grant­ed access to this infor­ma­tion in just a few clicks and a smooth project pro­gres­sion is guar­an­teed.

Unlimited Communication

Reg­u­lar meet­ings with sup­pli­ers, part­ners and oth­er rel­e­vant depart­ments are cru­cial for good coop­er­a­tion. A com­mon col­lab­o­ra­tion plat­form great­ly sim­pli­fies com­mu­ni­ca­tion and col­lab­o­ra­tion: every­one sits at the same dig­i­tal table, tracks all rel­e­vant infor­ma­tion at any time with­out hav­ing to search through thou­sands of emails and can quick­ly and eas­i­ly com­mu­ni­cate their own expe­ri­ences, thoughts and con­cerns to every­one else. As a result, all involved par­ties are always up-to-date so that any knowl­edge gaps can be closed, and noth­ing stands in the way of a suc­cess­ful project con­clu­sion.

What next?

The exam­ples of dif­fer­ent every­day work sce­nar­ios show how you, with the intro­duc­tion of a social intranet, can sup­port more effi­cient com­mu­ni­ca­tion, col­lab­o­ra­tion and knowl­edge man­age­ment in your com­pa­ny.
It is essen­tial to suc­cess that all rel­e­vant par­ties under­stand the ben­e­fits of a social intranet, that the appro­pri­ate train­ing and work­shops for the users take place and that the cor­po­rate men­tal­i­ty is adapt­ed to be pre­pared for and to accept the new con­di­tions- because even the best sys­tem will fail if peo­ple do not use it.

Yes to transition- the social intranet.

Flex­i­bil­i­ty, speed, respon­sive­ness and net­work­ing are mas­sive­ly impor­tant in the dig­i­tal age. Col­lab­o­ra­tion and com­mu­ni­ca­tion which is inde­pen­dent of time and loca­tion are increas­ing­ly becom­ing the focus of atten­tion. As a result, work­flows and process­es must be mapped and put into prac­tice in a time­ly man­ner. In our pri­vate life, com­mu­ni­ca­tion is already much more mod­ern than in many com­pa­nies.
We use What­sApp, Face­book, Insta­gram and YouTube to spread infor­ma­tion and to acquire or share knowl­edge. Social intranets and col­lab­o­ra­tion plat­forms can become a haven for every employ­ee in the busi­ness envi­ron­ment where all future actions are planned and car­ried out.

Con­vince your employ­ees, part­ners and sup­pli­ers of the indi­vid­u­alised advan­tages, high­light them and don’t fear trans­paren­cy. If this change suc­ceeds through­out the com­pa­ny, noth­ing stands in the way of a Dig­i­tal Work­place.

Prop­er­ly pre­pared, imple­ment­ed and then lived, social intranet tools are guar­an­teed to deliv­er your busi­ness a quick return on invest­ment.

It is our belief that “sim­ple col­lab­o­ra­tion” is the effi­cient, future-ori­en­tat­ed key to your company’s suc­cess.

We are hap­py to answer any fur­ther ques­tions you may have. Please do not hes­i­tate to con­tact us.

Overview of our ser­vices:

• CONSULTATION AND CONCEPTION. No two com­pa­nies are alike: LINXYS analy­ses your company’s cur­rent sta­tus and works with you to find the opti­mal goal.
  We will glad­ly arrange a free intro­duc­to­ry meet­ing with you and intro­duce you to the basic prin­ci­ples of net­worked work­ing using a social intranet. At this meet­ing, we dis­cuss the per­son­alised options for your com­pa­ny with those respon­si­ble.
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• IMPLEMENTATION. LINXYS imple­ments your project accord­ing to your indi­vid­ual needs. Trans­par­ent and con­tin­u­ous com­mu­ni­ca­tion with our cus­tomers is stan­dard prac­tice for us. Togeth­er with LINXYS, make your intranet the place where you can reach your employ­ees and com­mu­ni­cate with them at an equal lev­el. As a com­pre­hen­sive part­ner, we accom­pa­ny you and, with the right solu­tions and strate­gies, we ensure that you can suc­cess­ful­ly advance the per­for­mance of your com­pa­ny.
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• SERVICE. Opti­mal and indi­vid­ual: your new dig­i­tal enter­prise plat­form. From cor­po­rate brand­ing to indi­vid­ual inter­faces, LINXYS always focus­es on your com­pa­ny and your indi­vid­ual inter­nal process­es.
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• SOLUTIONS. Intro­duce pro­fes­sion­al changes and con­vince your employ­ees of the added val­ue. LINXYS offers indi­vid­ual solu­tions — before, dur­ing and after the roll­out.
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• WORKSHOPS. Improve effi­cien­cy and simul­ta­ne­ous­ly reduce costs through employ­ee accep­tance. LINXYS con­ducts tai­lor made work­shops to reach these goals.
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